Administrative Assistant

Overview

The Administrative Assistant serves as the daily communicator to the parish, staff and visitors by providing a welcoming impression of St. Michael’s to all who call or visit our church office. Living into St. Michael’s vision to transform hearts through Jesus Christ, effectively engaging with members, visitors and staff, providing management of the church database, assisting the Director of Communications with daily administrative responsibilities and supporting the Director of Parish Operations is the primary goal of this position.

Key Responsibilities and Duties

• Work in conjunction with the Director of Communications for weekly bulletin production for all services, funerals and weddings
• Constant Contact email set up for weekly communication to the congregation
• Weekly website updates, consistent with current worship and event information
• Printing for Sunday School, Baptism, Confirmation and other important events
• Maintain posters and announcement boards with current information
• Provide A/V script for livestream, lesson scripts and serving lists for all services, funerals and weddings; scheduling & communicating with volunteers weekly
• Data entry of all baptisms, confirmations, weddings, funerals and membership transfers
• Database management: updating parish member information, run member reports, ongoing cleanup, attendance tracking
• Google calendar management
• Social Media updates in coordination with the Director of Communications
• Church Directory coordination
• Coordinating and printing bulk mailings and giving statements
• Corresponding with parishioners and visitors by phone, mail and email
• Communicating to staff for the Director of Parish Operations
• Maintaining and ordering office and printing supplies
• Providing the first impression of the church to all who enter or call the church office by maintaining a clean, welcoming environment of the reception area, Connections room, office kitchenette and Parlor; keeping supplies stocked in these areas
• Insuring mail and deliveries are promptly received and delivered
• Perform other duties as assigned

Hours and Reporting

This is a full-time position. Compensation is commensurate with experience. Daily work location is St. Michael’s Church at 71 Broad Street, Charleston, SC 29401. This position reports to the Director of Parish Operations.

Attributes and Skills

• Personal commitment to Jesus Christ and pursuit of spiritual growth in the Christian faith
• Firm commitment to St Michael’s Church and the vision of Transforming Hearts through Jesus Christ
• Strong communication skills - oral and written
• Good computer, business software (Google, Microsoft office, Adobe Creative Suite) and social media skills
• Ability to work with minimal day-to-day oversight
• Positive attitude and friendly demeanor
• Commitment to excellence in all tasks, Professional behavior in all circumstances
• Reputation for integrity and honesty
• Excellent planning and execution skills