Church calendar: how to keep one, and what calendar software costs

A church calendar shows every service, meeting and event, with its date, time and room, so that the staff, the volunteers and the congregation work from the same plan. It works when one person owns it and every event goes through that person.

Five rules for a calendar people trust

1. Name one person who adds, changes and removes events, usually the church secretary.
2. Ask for every event in writing, with its name, date, start and end time, room, the person in charge, and whether the public may come.
3. Book the room when the event goes on the calendar, so two groups never arrive for the same room.
4. Put the services and the weekly meetings on as repeating events, and check them once a year.
5. Publish one calendar for the congregation and keep one for the staff, with private meetings and room setup on the staff calendar only.

What goes on it

A printed month

Many members still want the month on paper. Print it on one page, with the services in the same place each week, and put it in the bulletin on the last Sunday of the month before.

November

• Sun 1, 9:15 Sunday school. 10:30 worship, sanctuary.
• Wed 4, 6:30 Bible study, fellowship hall
• Sat 7, 8:00 to noon, work day, meet at the front doors
• Sun 8, 10:30 worship. Church dinner after, fellowship hall.
• Wed 11, 6:30 Bible study, fellowship hall
• Sun 15, 6:00 PM members’ meeting, sanctuary
• Sat 21, 9:00 to noon, membership class, room 10
• Thu 26, Thanksgiving. Office closed.
• Sun 29, First Sunday of Advent, 10:30 worship

The dates that move each year are the ones a church gets wrong. Pick a year to see Ash Wednesday, Easter, Pentecost and Advent, and open the free calendar tool to print the whole year with your own church name and a file for Google Calendar or Outlook.

Free tool you can try here

See the church year dates

Pick a year and the dates that move each year appear. The real tool prints the whole year and gives you a file for your calendar.

This free tool is made by Hamilton Holdings LLC, the company behind Covenant OS, and published on Church Posting.

Year 2026 2027 2028

Church name

Cedar Hill Baptist Church · 2027

Use it free

The tool is free and opens with the year and church name you chose.

What calendar software costs

Each price below was read on the company’s own page on October 13, 2026.

Planning Center’s page says its calendar “is completely free to create unlimited events, manage resources, and add admins,” and that the price “is based on the number of rooms you need to manage.” A managed room is one the calendar books, so that two events cannot take it at the same time. A sub-calendar in Teamup is one color-coded layer, such as one for youth and one for rooms.

Google’s help page on sharing says that if a calendar belongs to a work or school account, “your administrator decides if you can share it,” so check that setting before you plan to publish the church’s calendar from such an account.

Before you choose