Church Calendar Software: Free Options and 2026 Prices

A church calendar holds every service, meeting and room booking, with a date, a time and a place, so the staff, the volunteers and the congregation plan from the same week. The examples below use Riverside Community Church in Cedar Falls, Iowa, a sample church with five rooms and one part-time administrator.

What is the best church calendar software?

Consider Covenant OS for a church that wants events, sign-ups and attendance beside its people and giving, from $39 a month. It includes a church calendar with room bookings, room requests and conflict checks. Google Calendar for a church that needs a free public calendar and books rooms by hand, and Teamup for a church that wants color-coded calendars without a church system.

	Planning Center Calendar	Google Calendar	Teamup
Free plan	Unlimited events, one managed room	Free with a Google account	Five sub-calendars, five users
Paid plans	$15 a month for 5 rooms, up to $179 for 75	None needed for the calendar	Plus $12 a month yearly, Pro $30
Room booking with conflict management (as Planning Center lists it)	Yes	No	No
Event request forms	Yes, for staff and members	No	No
Public calendar for guests	Church Center, website embed, iCal feed	Public link and embed	Shareable links
Calendar setup	Connects to Planning Center	A Google account	Color-coded layers

Prices read on planningcenter.com/calendar and teamup.com/pricing on October 22, 2026. Teamup prices are per master calendar.

A managed room is one the calendar books and tracks, and Planning Center lists managing scheduling conflicts among its calendar features. A sub-calendar in Teamup is one color-coded layer, such as youth, music or facilities.

How much does church calendar software cost?

Nothing, for most churches of this size. A church that books five rooms in Planning Center pays $180 a year, and Teamup Plus costs $144 a year billed yearly. A church that wants its events and sign-ups inside its church software pays $1,190 a year at the yearly rate, $119 a month, for a church of 101 to 300 people, which buys the whole church management system.

1. Google Calendar No room booking $0
2. Planning Center, 1 room Unlimited events $0
3. Teamup Plus $12 a month billed yearly $144
4. Covenant OS (ours) $119 a month for 101 to 300 people $1,428
5. Planning Center, 5 rooms $15 a month $180
6. Teamup Pro $30 a month billed yearly $360
7. Planning Center, 15 rooms $32 a month $384

Yearly totals are the monthly prices times twelve, so Covenant OS at $119 a month is $1,428 over twelve months, or $1,190 paid yearly for ten months. Prices read October 22, 2026, and Covenant OS on October 23, 2026. The Covenant OS line buys the whole church management system, calendar included.

Planning Center prices its calendar by rooms alone. Its page says the calendar “is completely free to create unlimited events, manage resources, and add admins,” and the tiers run 5 rooms for $15 a month, 15 for $32, 30 for $69, 50 for $115 and 75 for $179.

How many rooms does a church calendar need to book?

Count every space two groups could want at the same hour. Riverside books five, so it sits on Planning Center’s $15 tier.

Room	Who asks for it	A typical clash
Sanctuary	Worship, weddings, funerals, the choir	A wedding rehearsal on the evening of a funeral visitation
Fellowship hall	Dinners, outside groups, Vacation Bible School	A Saturday work day lunch and a baby shower
Kitchen	Every meal and the funeral lunch	Two meals booked by two ministries
Youth room	Wednesday youth group, small groups	A Wednesday small group moved from a home
Room 10	Membership class, the elders, counseling	The elders and a membership class on one Sunday

Book the room when the event goes on the calendar, so the administrator sees a clash before a second group plans around that hour.

How do I create a church calendar?

Name one owner, then send every event through that person. The owner checks the room, books it, publishes the event and puts it in the printed month.

1. 1 The request Fall dinnerSat Nov 7 The hospitality team fills in the event form: name, date, start and end, room, the person in charge, and whether the public may come.
2. 2 The room check Fellowship hallKitchen The administrator checks both rooms for that evening and the setup hour before.
3. 3 Booked 5:00 to 8:30 PM The rooms go on the calendar for that evening, so the next request for them shows the booking.
4. 4 Published Church CenterWebsite Public events go to the church app and the website; setup stays on the staff calendar.
5. 5 Printed Bulletin, Oct 25 The November month prints in the bulletin on the last Sunday of October.

Five rules keep the calendar trusted.

1. Name one person who adds, changes and removes events, usually the church secretary or administrator.
2. Ask for every event in writing, with its name, date, start and end time, room, the person in charge, and whether the public may come.
3. Book the room when the event goes on the calendar.
4. Enter services and weekly meetings as repeating events, and check them every January.
5. Keep one public calendar for the congregation and one staff calendar for private meetings and room setup.

What goes on a church calendar?

Services, weekly meetings, church events, leaders’ meetings, room bookings and staff deadlines. The first three are public, and the last three usually stay on the staff calendar.

Kind	Examples	Who sees it
Services	Sunday morning, Sunday evening, the Lord’s Supper, Christmas Eve	Everyone
Weekly meetings	Bible study, prayer meeting, youth group	Everyone
Church events	The fall dinner, a work day, Vacation Bible School	Everyone
Leaders’ meetings	The elders, the deacons, the finance committee	Staff, or everyone if your church publishes them
Room bookings	A wedding rehearsal, a funeral, an outside group using the hall	Staff
Deadlines	The bulletin, the newsletter, the budget	Staff

How do I make a Google Calendar public for a church?

Open the calendar’s settings and turn on public access for its events. A calendar on a Google Workspace account can be shared only if the administrator allows it, so check that before you publish.

1. Google Calendar
2. My calendars
3. Settings and sharing

Access permissions for events

• Make available to public On
• Access level Guests need the time and the room See all event details

Steps from Google's help page on sharing a calendar, read October 22, 2026. Keep private meetings on a second calendar that stays unshared.

How can I print a church calendar for free?

Print one month on one page, with the services on the same lines each week, and put it in the bulletin on the last Sunday of the month before.

November 2026

• Sun 1, 9:15 Sunday school. 10:30 worship, sanctuary.
• Wed 4, 6:30 Bible study, fellowship hall
• Sat 7, 8:00 to noon, work day, meet at the front doors. 5:00 fall dinner, fellowship hall.
• Sun 8, 10:30 worship
• Wed 11, 6:30 Bible study, fellowship hall
• Sun 15, 6:00 PM members’ meeting, sanctuary
• Sat 21, 9:00 to noon, membership class, room 10
• Thu 26, Thanksgiving. Office closed.
• Sun 29, First Sunday of Advent, 10:30 worship

The dates that move each year are the ones a church gets wrong. Pick a year in the free tool to see Ash Wednesday, Easter, Pentecost and Advent, and print the whole year with your church’s name on it.

Free tool you can try here

See the church year dates

Pick a year and the dates that move each year appear. The real tool prints the whole year and gives you a file for your calendar.

This free tool is made by Church Posting.

Year 2026 2027 2028

Church name

Riverside Community Church · 2027

Use it free

The tool is free and opens with the year and church name you chose.

What should a church ask before choosing calendar software?

Five questions decide it. Ask each one in a free trial before you move a single event.

Question	Why it matters
Does it show room conflicts before you book?	Two groups in one room leaves one of them in the parking lot
Can a guest see public events without signing in?	A visitor looking for a service time will not make an account
Can staff keep private events hidden?	Counseling and personnel meetings stay off the public page
Can it sit on the church website?	Guests find the events beside the service times
Can you export every event?	You keep your history when you change software