Operations & Owner’s Representative Coordinator

Overview

Oikos CDC is seeking a highly organized, practical, and mission-driven Operations & Owner’s Representative Coordinator to support the coordination, execution, and long-term operational success of affordable housing and community development initiatives, including the Hill Affordable Housing Project in Houston.

This role bridges vision and execution by:

• Coordinating development activities during predevelopment and construction
• Supporting operational and asset management functions after project completion

The ideal candidate is:

• Highly organized
• Relationally strong
• Operationally minded
• Comfortable managing multiple moving pieces across vendors, consultants, contractors, property management teams, and community partners

This role will initially begin as a:

• Part-time or phased position
• With strong potential to grow into a full-time leadership role as Oikos CDC expands

Core Responsibilities

1. Development & Project Coordination

• Coordinate timelines, deliverables, and follow-through across:
• Consultants
• Contractors
• Architects
• Developers
• Vendors
• Manage contracts, signatures, documentation, permits, invoices, and project records
• Assist with construction draw coordination and development administration
• Track milestones, approvals, and operational next steps
• Coordinate utility setup, internet services, vendor accounts, and startup activities

2. Financial & Administrative Coordination

• Serve as the primary internal coordinator with Oikos CDC’s accounting/bookkeeping partners
• Organize:
• Invoices
• Receipts
• Reimbursements
• Vendor documentation
• Financial records
• Track project expenses, budgets, approvals, and operational costs
• Coordinate communication between operations and accounting partners
• Support financial systems and reporting processes

3. Furnishing, Setup & Launch Coordination

• Coordinate furnishing and operational setup during final project phases
• Assist with:
• Vendor coordination
• Purchasing logistics
• Deliveries
• Installation oversight
• Ensure spaces are operationally ready for residents, staff, and partners

4. Owner’s Representative & Operational Oversight

• Serve as an operational representative of ownership after project completion
• Help monitor onsite operations and vendor performance
• Identify and elevate:
• Maintenance concerns
• Operational issues
• Service gaps
• Support the long-term operational health and mission alignment of Oikos CDC properties

5. Wraparound Services Coordination

• Coordinate relationships with:
• Nonprofit partners
• Churches
• Healthcare organizations
• Counselors
• Community organizations
• Support communication between property management and service providers
• Help ensure resident services and partnerships function consistently
• Support community programming and mission-aligned partnerships

6. Systems & Organizational Operations

• Organize:
• Files
• Contracts
• Bids
• Permits
• Invoices
• Operational documentation
• Build systems for:
• Communication
• Tracking
• Reporting
• Project organization
• Assist with workflows, meetings, and project updates
• Help establish scalable operational systems for a growing nonprofit

Ideal Qualifications

• Strong organizational and operational coordination skills
• Excellent communication and follow-through
• Ability to manage multiple priorities simultaneously
• Experience in:
• Real estate development
• Property operations
• Construction coordination
• Nonprofit operations
• Hospitality
• Asset management
• Bilingual English/Spanish strongly preferred
• Comfortable in both office and field environments
• Relationally mature, adaptable, and self-motivated
• Strong problem-solving instincts and operational awareness
• Able to help build systems and structure in an early-stage organization

Structure & Compensation

• Part-time or Full-time, currently phased role initially
• Approximately 20 - 30 hours/week
• Compensation:
• ~$30 - 45/hour
• Strong opportunity to expand into a full-time operational leadership role

What Success Looks Like

• Development projects move forward smoothly and consistently
• Contracts, invoices, draws, and operational tasks are managed reliably
• Property setup and launch phases are coordinated effectively
• Onsite operations align with Oikos CDC standards
• Wraparound services and partnerships function consistently
• Operational issues are identified proactively
• Properties remain healthy, organized, mission-aligned, and well-supported over time