Church Management Software: Prices, Free Options, Reviews
Church management software prices at 50, 150 and 400 people, with giving fees, a scorecard of every system that publishes a price, and every free option.
What changed on October 23, 2026: Revised church-size recommendations, reviews with costs at 150 people, the giving-rate footnote and Church Center details. Added how to choose in three weeks, with the export test and the questions to put to a vendor.
- 50, 150, 400 church sizes priced, giving fees included
- $0 to $1,700 a year in software at 150 people
- $3,000 to $4,500 a year in card and bank fees at 150 people
- 100 point scorecard: six measured criteria and our verdict
What a year costs your church
Software plus the card and bank fees on your online gifts, for each system at its published price.
Software, a year Card and bank fees, a year
No priced system includes every job you ticked.
Prices read from each vendor's own page on October 22, 2026. Gifts are priced at each system's published card and bank rates. ChurchTrac and B1 publish Stripe's nonprofit rate of 2.2% + $0.30, and Covenant OS card gifts run from 2.2% + 30¢*. Average online gift $100. Setup fees are spread over three years. Systems sold only by quote are left out. How we review software
Church management software, often shortened to ChMS, keeps a church’s people, giving, kids check-in, groups, volunteer schedules and messages in one place. We priced the systems churches ask about, our own Covenant OS among them, from each vendor’s own pricing page on October 22, 2026, worked out what a year costs a church of 50, 150 and 400 people with giving fees included, read what their users praise and complain about, and scored every one that publishes a price.
The short answer. For most churches of 100 to 300 people, start with Covenant OS if Sunday runs your week, ChurchTrac if the treasurer wants the books in the same login, and Breeze if one flat $72 bill matters more than any single feature. A church with no budget should open B1, which charges nothing at any size, or the Covenant OS free apps. Large churches with technical staff look at Rock RMS or Covenant OS.
At 150 people, every system on this page except hosted Rock costs $0 to $1,700 a year in software and $3,000 to $4,500 a year in card and bank fees on online gifts. The giving rate a system offers moves your yearly total more than its monthly price does.
The picks, by church size
| Your church | Look at first | Why | Monthly software at that size |
|---|---|---|---|
| Under 75 people, no budget | B1, plus the Covenant OS free apps | B1 has no cap on people or features. The free apps add sign-ups, events, prayer requests, a church website and Sunday slides | $0 |
| Under 75 people, small budget | ChMeetings or Covenant OS | ChMeetings covers the core jobs for $25. Covenant OS adds Sunday planning and the website for $39 up to 50 people and $59 up to 100 | $25 to $59 |
| 100 to 300 people who want every job, the website and the app in one plan | Covenant OS | The service plan, volunteer schedule, chord charts and slides share one plan with giving, kids check-in, groups and the website. No setup fee, and Churchgoer, the member app, is free | $119 |
| 100 to 300 people, treasurer-led | ChurchTrac | Fund accounting sits in the same login as the roll | $59 at 150 people |
| 100 to 300 people, one part-time admin | Breeze or ChurchTrac | Breeze is one flat price with nothing to count. ChurchTrac costs less at 150 people and includes the books | $59 to $72 |
| 400 people and up | ChurchTrac or One Church Software | Both publish prices that still hold at this size | $99 to $117 at 400 people |
| 1,000 people and up, with technical staff | Rock RMS or Covenant OS | Rock RMS is built for staff to configure. Covenant OS gives the church API keys, signed webhooks and a published OpenAPI file, so staff can connect other systems and build their own screens | $399 to $405, Covenant OS from $699 above 3,000 |
How to choose in three weeks
Start with six numbers of your own: names in the database, children checked in on a normal Sunday, online gifts last month, volunteers on the schedule, groups, and your average weekly attendance. Those six numbers set your price on most systems on this page. ChurchTrac bills on names in the file, and a church of 200 people on a Sunday often carries 300 names.
Then put these questions to every vendor on your list, and have them answer on a screen with your church’s numbers.
- Can a staff member export every person, every household, every gift and every custom field to a spreadsheet without calling support?
- What does the export cost, and how long does it take for a church our size?
- Which price moves when the church grows, and what is the next band?
- Who holds the records, where are they stored, and what happens to them if we leave?
- Is there a contract, and what does it cost to end it?
Every system we checked can export. Planning Center People sends a CSV of “all data for every profile in your database,” and its Giving reports export to CSV. Breeze exports people, tags, events, contributions and notes to Excel. ChurchTrac exports many reports to CSV, and most giving reports as PDF or CSV. Run the export test on every finalist, free plans included, and watch a staff member do it. A system that cannot pass that test will hold your records hostage the day you want to leave.
Price the size one step above where you are today as well. Planning Center’s tiers, ChurchTrac’s name bands, One Church’s profile counts and Elvanto’s active-adult plans all jump at a line, and a spring of growth can move you over it.
| Week | What to do |
|---|---|
| One | Count the six numbers above, then read each vendor’s price at your size and the next size up. |
| Two | Pick two systems and start free trials. Read each vendor’s privacy terms, import twenty families and a month of giving from your own records, and delete the trial if you do not buy. Have the person who will use it every week do the work, because a demo on the vendor’s sample data will not show you how your own records look. |
| Three | Run the export test on both, get the yearly price in writing for your size and the next size up, and decide. |
Once you decide, move people first, then giving history, then groups and check-in, and keep the old system open for one month.
When you want the three most common systems priced side by side, read Planning Center vs Breeze vs ChurchTrac, and use the church software cost calculator to work out a year for your own numbers.
Which one to look at first
Software quiz
The quiz needs JavaScript. Without it, the picks by church size above name the same systems.
Question 1 of 4
How many people come on a Sunday?
What a year costs, giving fees included
Every comparison we found online lists monthly software prices and stops. A church pays two bills, and the second one is bigger. Software is a line in the budget. Card and bank fees come out of the offering before anyone counts it, so they never show up on a budget line at all.
The calculator at the top of this page runs the same arithmetic for your own church. Here is how we worked out both. Software is the published monthly price at each size, times 12, plus any setup fee spread over three years. Giving fees use one set of numbers for every system: $2,000 given per person per year (the average in the Faith Communities Today 2020 national survey), half of it given online, 70% of online dollars by card and 30% by bank transfer, and an average online gift of $100. Each system’s gifts are priced at the card and bank rates it publishes. ChurchTrac and B1 publish Stripe’s nonprofit rate of 2.2% + $0.30 a card gift, so they are priced at it. Covenant OS card gifts run from 2.2% + 30¢* and bank gifts cost 0.8%, so it is priced at those rates. Systems that pass gifts to Stripe without publishing a rate are priced at Stripe’s list rate of 2.9% + $0.30. Where a system has no online giving of its own, we paired it with Tithely’s free giving plan at its published rates. Where a system’s built-in rate is not published, we priced it at 2.9% + $0.30 a card gift and 1% + $0.30 a bank gift and said so in the row.
*Stripe’s nonprofit rate, so it depends on Stripe approving the church for it. We are in active negotiations with several processors to bring it lower for churches, and Covenant OS never adds a fee of its own.
| System | 50 people | 150 people | 400 people | Card gift rate |
|---|---|---|---|---|
| B1 | $995 $0 software, $995 giving : $0 software and $995 giving fees | $2,985 $0 software, $2,985 giving : $0 software and $2,985 giving fees | $7,960 $0 software, $7,960 giving : $0 software and $7,960 giving fees | 2.2% + 30¢ · own Stripe 1 |
| ChurchTrac | $1,343 $348 software, $995 giving : $348 software and $995 giving fees | $3,693 $708 software, $2,985 giving : $708 software and $2,985 giving fees | $9,148 $1,188 software, $7,960 giving : $1,188 software and $7,960 giving fees | 2.2% + 30¢ · Stripe 2 |
| One Church Software | $1,768 $696 software, $1,072 giving : $696 software and $1,072 giving fees | $3,914 $696 software, $3,218 giving : $696 software and $3,218 giving fees | $9,984 $1,404 software, $8,580 giving : $1,404 software and $8,580 giving fees | 2.7% · own processor 3 |
| ChMeetings | $1,540 $300 software, $1,240 giving : $300 software and $1,240 giving fees | $4,020 $300 software, $3,720 giving : $300 software and $3,720 giving fees | $10,520 $600 software, $9,920 giving : $600 software and $9,920 giving fees | 2.9% + 30¢ · Stripe or PayPal 4 |
| Planning Center | $1,442 $540 software, $902 giving : $540 software and $902 giving fees | $4,040 $1,332 software, $2,708 giving : $1,332 software and $2,708 giving fees | $10,088 $2,868 software, $7,220 giving : $2,868 software and $7,220 giving fees | 2.15% + 30¢ · own Giving 5 |
| ChurchCRM (self-hosted) | $1,435 $120 software, $1,315 giving : $120 software and $1,315 giving fees | $4,065 $120 software, $3,945 giving : $120 software and $3,945 giving fees | $10,640 $120 software, $10,520 giving : $120 software and $10,520 giving fees | 2.9% + 30¢ · Tithely 6 |
| ChurchCMS (managed) | $1,621 $381 software, $1,240 giving : $381 software and $1,240 giving fees | $4,101 $381 software, $3,720 giving : $381 software and $3,720 giving fees | $10,301 $381 software, $9,920 giving : $381 software and $9,920 giving fees | 2.9% + 30¢ · own gateway 7 |
| Covenant OS | $1,463 $468 software, $995 giving : $468 software and $995 giving fees | $4,413 $1,428 software, $2,985 giving : $1,428 software and $2,985 giving fees | $10,708 $2,748 software, $7,960 giving : $2,748 software and $7,960 giving fees | from 2.2% + 30¢ · no fee of its own 8 |
| PowerChurch Online | $2,095 $780 software, $1,315 giving : $780 software and $1,315 giving fees | $4,725 $780 software, $3,945 giving : $780 software and $3,945 giving fees | $11,648 $1,128 software, $10,520 giving : $1,128 software and $10,520 giving fees | 2.9% + 30¢ · Tithely 9 |
| Breeze (Tithely Church Management) | $2,179 $864 software, $1,315 giving : $864 software and $1,315 giving fees | $4,809 $864 software, $3,945 giving : $864 software and $3,945 giving fees | $11,384 $864 software, $10,520 giving : $864 software and $10,520 giving fees | 2.9% + 30¢ · Tithely 10 |
| Elvanto | $1,593 $278 software, $1,315 giving : $278 software and $1,315 giving fees | $4,931 $986 software, $3,945 giving : $986 software and $3,945 giving fees | $12,034 $1,514 software, $10,520 giving : $1,514 software and $10,520 giving fees | 2.9% + 30¢ · Tithely 11 |
| Servant Keeper | $2,341 $1,026 software, $1,315 giving : $1,026 software and $1,315 giving fees | $4,971 $1,026 software, $3,945 giving : $1,026 software and $3,945 giving fees | $12,506 $1,986 software, $10,520 giving : $1,986 software and $10,520 giving fees | 2.9% + 30¢ · own Giving 12 |
| Churchteams | $2,239 $924 software, $1,315 giving : $924 software and $1,315 giving fees | $5,229 $1,284 software, $3,945 giving : $1,284 software and $3,945 giving fees | $12,164 $1,644 software, $10,520 giving : $1,644 software and $10,520 giving fees | 2.9% + 30¢ · own processor 13 |
| Flocknote | $2,530 $1,200 software, $1,330 giving : $1,200 software and $1,330 giving fees | $5,586 $1,596 software, $3,990 giving : $1,596 software and $3,990 giving fees | $12,416 $1,776 software, $10,640 giving : $1,776 software and $10,640 giving fees | 2.9% + 30¢ · own Giving 14 |
| Church Windows (web) | $2,383 $1,068 software, $1,315 giving : $1,068 software and $1,315 giving fees | $5,613 $1,668 software, $3,945 giving : $1,668 software and $3,945 giving fees | $12,788 $2,268 software, $10,520 giving : $2,268 software and $10,520 giving fees | 2.9% + 30¢ · Tithely 15 |
| ChurchSuite | $2,157 $672 software, $1,485 giving : $672 software and $1,485 giving fees | $5,709 $1,254 software, $4,455 giving : $1,254 software and $4,455 giving fees | $13,482 $1,602 software, $11,880 giving : $1,602 software and $11,880 giving fees | 3.6% + 30¢ · Stripe + 0.7% fee 16 |
| Rock RMS (hosted) | $6,183 $4,943 software, $1,240 giving : $4,943 software and $1,240 giving fees | $8,663 $4,943 software, $3,720 giving : $4,943 software and $3,720 giving fees | $14,863 $4,943 software, $9,920 giving : $4,943 software and $9,920 giving fees | 2.9% + 30¢ · own gateway 17 |
How each total is worked out
-
1 B1 2.2% + 30¢ · own Stripe
The church's own Stripe account at the 2.2% + $0.30 nonprofit rate its FAQ cites, with bank gifts at Stripe's 0.8% capped at $5. For the scorecard we add $243 a year to cover all eight jobs: texting $84 (ChurchTrac's two-way texting at $7 a month); a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
-
2 ChurchTrac 2.2% + 30¢ · Stripe
Stripe through ChurchTrac Giving at the 2.2% + $0.30 card rate its page publishes, with bank gifts at Stripe's 0.8% capped at $5. For the scorecard we add $243 a year to cover all eight jobs: texting $84 (ChurchTrac's two-way texting at $7 a month); a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
-
3 One Church Software 2.7% · own processor
One Church Giving, 2.70% a card gift and 0.85% a bank gift capped at $5. For the scorecard we add $243 a year to cover all eight jobs: texting $84 (ChurchTrac's two-way texting at $7 a month); a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
-
4 ChMeetings 2.9% + 30¢ · Stripe or PayPal
The church's own Stripe or PayPal, priced at Stripe's list rate. For the scorecard we add $159 a year to cover all eight jobs: a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
-
5 Planning Center 2.15% + 30¢ · own Giving
Its own Giving, 2.15% + $0.30 a card gift, $0.30 a bank gift. For the scorecard we add $243 a year to cover all eight jobs: texting $84 (ChurchTrac's two-way texting at $7 a month); a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
-
6 ChurchCRM (self-hosted) 2.9% + 30¢ · Tithely
Records gifts but takes none online, so paired here with Tithely's free giving. For the scorecard we add $987 a year to cover all eight jobs: kids check-in $216 (PowerChurch Online's Check In at $18 a month); groups $180 (Planning Center's first paid Groups rung at $15 a month); service planning $348 (Breeze Worship Tools at $29 a month); texting $84 (ChurchTrac's two-way texting at $7 a month); a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
-
7 ChurchCMS (managed) 2.9% + 30¢ · own gateway
The church's own gateway, priced at Stripe's list rate. For the scorecard we add $807 a year to cover all eight jobs: kids check-in $216 (PowerChurch Online's Check In at $18 a month); service planning $348 (Breeze Worship Tools at $29 a month); texting $84 (ChurchTrac's two-way texting at $7 a month); a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
-
8 Covenant OS from 2.2% + 30¢ · no fee of its own
Card gifts from 2.2% + 30¢*, and bank gifts 0.8%, capped at $5. *Stripe's nonprofit rate, so it depends on Stripe approving the church for it. We are in active negotiations with several processors to bring it lower for churches, and Covenant OS never adds a fee of its own. For the scorecard it already covers all eight jobs, so nothing is added. Back to the row
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9 PowerChurch Online 2.9% + 30¢ · Tithely
No online giving of its own (Vanco partner), so paired here with Tithely's free giving. For the scorecard we add $987 a year to cover all eight jobs: kids check-in $216 (PowerChurch Online's Check In at $18 a month); groups $180 (Planning Center's first paid Groups rung at $15 a month); service planning $348 (Breeze Worship Tools at $29 a month); texting $84 (ChurchTrac's two-way texting at $7 a month); a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
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10 Breeze (Tithely Church Management) 2.9% + 30¢ · Tithely
Tithely giving, 2.9% + $0.30 card, 1% + $0.30 bank. For the scorecard we add $507 a year to cover all eight jobs: service planning $348 (Breeze Worship Tools at $29 a month); a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
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11 Elvanto 2.9% + 30¢ · Tithely
No giving of its own, so paired here with Tithely's free giving. For the scorecard we add $159 a year to cover all eight jobs: a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
-
12 Servant Keeper 2.9% + 30¢ · own Giving
Servant Keeper Giving, rate not published, so priced at 2.9% + $0.30 card and 1% + $0.30 bank; the $199 check-in charge is treated as one-time. For the scorecard we add $987 a year to cover all eight jobs: kids check-in $216 (PowerChurch Online's Check In at $18 a month); groups $180 (Planning Center's first paid Groups rung at $15 a month); service planning $348 (Breeze Worship Tools at $29 a month); texting $84 (ChurchTrac's two-way texting at $7 a month); a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
-
13 Churchteams 2.9% + 30¢ · own processor
Its own processor, rate not published, so priced at 2.9% + $0.30 card and 1% + $0.30 bank; includes the $10 a month bank-transfer charge. For the scorecard we add $507 a year to cover all eight jobs: service planning $348 (Breeze Worship Tools at $29 a month); a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
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14 Flocknote 2.9% + 30¢ · own Giving
Flocknote giving, 2.9% + $0.30 card and 1.1% + $0.30 bank. For the scorecard we add $723 a year to cover all eight jobs: kids check-in $216 (PowerChurch Online's Check In at $18 a month); service planning $348 (Breeze Worship Tools at $29 a month); a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
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15 Church Windows (web) 2.9% + 30¢ · Tithely
No online giving of its own (Vanco imports), so paired here with Tithely's free giving. For the scorecard we add $987 a year to cover all eight jobs: kids check-in $216 (PowerChurch Online's Check In at $18 a month); groups $180 (Planning Center's first paid Groups rung at $15 a month); service planning $348 (Breeze Worship Tools at $29 a month); texting $84 (ChurchTrac's two-way texting at $7 a month); a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
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16 ChurchSuite 3.6% + 30¢ · Stripe + 0.7% fee
Stripe plus ChurchSuite's 0.7% US application fee. For the scorecard we add $159 a year to cover all eight jobs: a website and member app build $159 (ChurchTrac's $477 website and app build spread over three years). Back to the row
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17 Rock RMS (hosted) 2.9% + 30¢ · own gateway
A gateway the church chooses, priced at Stripe's list rate. For the scorecard we add $348 a year to cover all eight jobs: service planning $348 (Breeze Worship Tools at $29 a month). Back to the row
Three things fall out of that table.
Giving fees are the bigger bill at every size. At 150 people, B1 charges nothing for software and still costs $2,985 a year, because that is what card networks keep from $150,000 of online gifts at the nonprofit rate. Planning Center’s software costs $1,332 a year at 150 people, and its 2.15% card rate saves $1,000 to $1,200 a year in fees against systems that charge 2.9%. That saving pays for most of the software.
Bank transfers are the cheapest fix. A $100 gift by card costs $2.45 in fees on Planning Center and $3.20 at 2.9% + $0.30. The same gift by bank transfer costs $0.30 on Planning Center, $0.80 on Stripe and $1.30 on Tithely. Make bank transfer the default on your giving form and your fee line drops by a third or more on any system.
Ask Stripe for the nonprofit rate. ChurchTrac and B1 publish Stripe’s nonprofit rate of 2.2% + $0.30 a card gift, and the tables price them at it. Covenant OS card gifts run from 2.2% + 30¢*. Stripe’s own help page lists who qualifies, a registered nonprofit with at least 80% of its Stripe payments from tax-deductible donations, and prints no rate, so ask Stripe for the number in writing. ChMeetings, ChurchCMS and Rock also pass gifts through Stripe or a gateway the church picks and publish no rate, so they are priced at Stripe’s list rate. At the nonprofit rate each of them would cost a 150-person church about $735 a year less.
Type your own giving into the calculator and see what each platform keeps.
Free tool you can try here
What your giving platform keeps
Type what your church receives online in a year and see what each platform would keep, at the rates each one publishes.
This free tool is made by Church Posting.
The calculator is free, and the full version splits cards, bank transfers and American Express across the platforms.
Compare every system
Filter by your church’s size, the jobs it needs and whether it must start free. Covenant OS is highlighted.
| System | A year, all in | Software | Jobs covered | Score |
|---|---|---|---|---|
B1 Churches that want everything free Rate and free start for B1
| $2,985 | Free | 7 of 8 | 88 |
Covenant OS Churches that want every job, the website and the app in one plan Rate and free start for Covenant OS
| $4,413 | $119 a month | 8 of 8 | 84 |
ChurchTrac Treasurer-led churches that want the books inside Rate and free start for ChurchTrac
| $3,693 | $59 a month | 7 of 8 | 78 |
ChMeetings Small churches that want every job for $25 Rate and free start for ChMeetings
| $4,020 | $25 a month | 7 of 8 | 76 |
Planning Center Separate products priced by team size Rate and free start for Planning Center
| $4,040 | $111 a month | 7 of 8 | 75 |
Rock RMS (hosted) Over 1,000 people with technical staff Rate and free start for Rock RMS (hosted)
| $8,663 | $405 a month | 7.5 of 8 | 74 |
Breeze (Tithely Church Management) One part-time admin who wants one flat bill Rate and free start for Breeze (Tithely Church Management)
| $4,809 | $72 a month | 6.5 of 8 | 73 |
One Church Software 100 to 1,000 people with a low card rate Rate and free start for One Church Software
| $3,914 | $58 a month | 6.5 of 8 | 72 |
ChurchCMS (managed) Developers abroad Rate and free start for ChurchCMS (managed)
| $4,101 | $29 a month | 5.5 of 8 | 70 |
Churchteams Group-centered churches Rate and free start for Churchteams
| $5,229 | $107 a month | 7 of 8 | 66 |
Elvanto Under 100 active adults Rate and free start for Elvanto
| $4,931 | $78 a month | 6.5 of 8 | 65 |
ChurchCRM (self-hosted) A church with a technical volunteer Rate and free start for ChurchCRM (self-hosted)
| $4,065 | $10 a month | 3.5 of 8 | 65 |
ChurchSuite Modular rotas and check-in Rate and free start for ChurchSuite
| $5,709 | $105 a month | 7 of 8 | 62 |
Flocknote Email and texting first Rate and free start for Flocknote
| $5,586 | $133 a month | 4.5 of 8 | 60 |
PowerChurch Online A one-time Windows license Rate and free start for PowerChurch Online
| $4,725 | $65 a month | 3.5 of 8 | 54 |
Servant Keeper Treasurers keeping long-time records Rate and free start for Servant Keeper
| $4,971 | $80 a month | 4 of 8 | 53 |
Church Windows (web) Windows bookkeeping with payroll Rate and free start for Church Windows (web)
| $5,613 | $139 a month | 3.5 of 8 | 47 |
Realm (ACS) A staff tool from $49 a month, other plans by quote Rate and free start for Realm (ACS)
| By quote | By quote | 7.5 of 8 | Not scored |
Pushpay ChMS Plans by quote, on contracts of one to three years Rate and free start for Pushpay ChMS
| By quote | By quote | 6.5 of 8 | Not scored |
Subsplash One App, website, media and giving, priced by quote Rate and free start for Subsplash One
| By quote | By quote | 8 of 8 | Not scored |
FellowshipOne Ministry Brands' Amplify, priced by quote Rate and free start for FellowshipOne
| By quote | By quote | 7 of 8 | Not scored |
MinistryPlatform An ACS Technologies platform, priced by quote Rate and free start for MinistryPlatform
| By quote | By quote | 7 of 8 | Not scored |
ShelbyNext ShelbyNext, priced by quote Rate and free start for ShelbyNext
| By quote | By quote | 7.5 of 8 | Not scored |
Elexio A Ministry Brands platform, priced by quote Rate and free start for Elexio
| By quote | By quote | 6.5 of 8 | Not scored |
SimpleChurch CRM Priced by quote Rate and free start for SimpleChurch CRM
| By quote | By quote | 7 of 8 | Not scored |
No system covers all of that. Clear one of the jobs to see more.
The scorecard
We scored every system that publishes a price on the same weights. Six criteria are measured: cost to cover all eight jobs, jobs covered, what users say, free start, your data out, and terms and setup. The seventh is our verdict after pricing each system and reading its users, worth 15 of the 115 points before the total is scaled to 100. Each verdict has a one-line reason in the method below, and its slider goes to zero if you want to rank on the six measured criteria alone. With the verdict at zero, Planning Center and Covenant OS swap places behind B1, and ChMeetings and ChurchTrac move up to fourth and fifth. A system with no published price cannot be scored on cost, so the systems sold by quote are described below without a number.
| # | System | Cost at 150 people (25) | Jobs covered (30) | What users say (15) | Free start (10) | Your data out (10) | Terms and setup (10) | Our verdict (15) | Total |
|---|---|---|---|---|---|---|---|---|---|
| 1 | B1 | 25 | 26 | 8 | 10 | 10 | 10 | 13 | 88 |
| 2 | Covenant OS | 18 | 30 | 8 | 7 | 10 | 10 | 14 | 84 |
| 3 | ChurchTrac | 21 | 26 | 13 | 2 | 4 | 10 | 14 | 78 |
| 4 | ChMeetings | 19 | 26 | 14 | 5 | 4 | 10 | 9 | 76 |
| 5 | Planning Center | 19 | 26 | 13 | 5 | 10 | 10 | 3 | 75 |
| 6 | Rock RMS (hosted) | 9 | 28 | 14 | 6 | 10 | 8 | 10 | 74 |
| 7 | Breeze (Tithely Church Management) | 15 | 24 | 13 | 3 | 8 | 10 | 10 | 73 |
| 8 | One Church Software | 19 | 24 | 14 | 2 | 4 | 10 | 9 | 72 |
| 9 | ChurchCMS (managed) | 16 | 21 | 8 | 10 | 10 | 8 | 8 | 70 |
| 10 | Churchteams | 14 | 26 | 12 | 2 | 4 | 10 | 8 | 66 |
| 11 | ChurchCRM (self-hosted) | 16 | 13 | 8 | 10 | 10 | 10 | 8 | 65 |
| 12 | Elvanto | 16 | 24 | 11 | 0 | 7 | 8 | 8 | 65 |
| 13 | ChurchSuite | 14 | 26 | 8 | 2 | 4 | 10 | 8 | 62 |
| 14 | Flocknote | 13 | 17 | 13 | 5 | 4 | 10 | 8 | 60 |
| 15 | PowerChurch Online | 14 | 13 | 11 | 2 | 4 | 10 | 8 | 54 |
| 16 | Servant Keeper | 14 | 15 | 12 | 0 | 4 | 8 | 8 | 53 |
| 17 | Church Windows (web) | 12 | 13 | 10 | 2 | 4 | 5 | 8 | 47 |
The systems most churches shortlist
Planning Center
| Planning Center | Read October 22, 2026 |
|---|---|
| Price | Each product climbs the same ladder: free, $15, $32, $69, $115, $179, $239 a month. Services is metered by team members, Check-Ins by check-ins on your busiest day, Groups by people in groups, Giving by donations a month |
| At our three sizes | $45 a month at 50 people, $111 at 150, $239 at 400, for Giving, Check-Ins, Groups and Services with People free |
| Free plan | People (the database) is free at any size. Free tiers: 10 check-ins a day, 15 people in groups, 10 donations a month, 5 Services team members, 1 room, 5 event attendees |
| Giving | 2.15% + $0.30 a card gift, $0.30 a bank gift, 1.5% more on international cards |
| Messages | Texts at $0.02 each, $5 a month for a Text2Give number |
| Setup and moving in | No setup fee, no contract, cancel anytime. Self-serve CSV import |
At 150 people, a church on Giving, Check-Ins, Groups and Services pays $111 a month, $1,332 a year, and about $4,040 a year once card and bank fees on gifts are counted. At 400 people the same four products cost $239 a month, against $72 for Breeze.
Services is the strong product. A worship leader keeps arrangements, keys, rehearsal tracks, a stage view and CCLI reporting in one plan. Volunteers in roles such as check-in, ushers and security can accept or decline, see their schedule and set blockout dates in the free Church Center app or from an email link (Planning Center changelog). Worship team members who need charts, audio and the plan use the separate Services app.
We have run Planning Center week to week. Each job lives in its own product, with its own screen, its own bill and often its own phone app, so staff switch between them all day and simple tasks take too many steps. Its users say the same about price, “the sliding scale fee on every various module just seems like things add up” (r/churchtech, March 2026), and about the phone apps, “Only has half the capabilities of the web version” (App Store, October 2026). They praise the support team, “I love how responsive their support team is, and how often developers actually listen to user feedback” (App Store, July 2026), and a musician wrote that “All of my audio files and pdf’s flow flawlessly” in Services (App Store, October 2026). Capterra rating: 4.7 from 1,137 reviews.
Breeze (now Tithely Church Management)
| Breeze | Read October 22, 2026 |
|---|---|
| Price | $72 a month, flat, for unlimited people and admin users. Worship Tools $29 a month more. Tithely All Access, which adds the custom app and website, is $119 |
| Free plan | Giving only. Church management has a 30-day trial |
| Giving | Tithely: 2.9% + $0.30 card, 1% + $0.30 bank, 3.5% + $0.30 American Express |
| Messages | 250 texts a month included, then $10 per 500 |
| Setup and moving in | No setup fee, no contract. Tithely’s team moves your data in. Premium Onboarding is $599 once |
Breeze costs $72 a month at any size, $864 a year. At 150 people the year comes to about $4,809, because gifts run through Tithely at 2.9% + $0.30 a card gift. A part-time administrator gets people, giving, check-in, groups, volunteer scheduling and email on one bill, with no meters to track. Worship planning costs $29 a month more, and at 400 people the card rate costs about $3,300 a year more in fees than Planning Center’s.
Small churches praise the ease of use: “the ease of use is definitely great. Pricing is also better than most” (App Store review). The phone app draws complaints, “I’m so tired of having to log in over and over again every time I need to check something” (App Store, June 2025), and a church weighing a move wrote “Breeze works, but the automations, workflows, and reporting are pretty basic” (r/churchtech, October 2025). Capterra rating: 4.8 from 622 reviews, listed as Tithely Church Management.
ChurchTrac
| ChurchTrac | Read October 22, 2026 |
|---|---|
| Price | By names tracked, children included: $29 a month for 75 names, $39 for 125, $59 for 250, $79 for 500, $99 for 1,000, $119 unlimited. Yearly billing saves 10% |
| At our three sizes | $29, $59 and $99 a month, counting 1.5 names per attender |
| Free plan | None. 30-day trial with no card. Custom quotes for church plants |
| Giving | ChurchTrac Giving through the church’s Stripe account, at 2.2% + $0.30 (the page calls it Stripe’s typical nonprofit rate). Bank transfers carry a flat fee the page does not state |
| Messages | Email included. Two-way texting $7 a month for 250 credits |
| Setup and moving in | Free import of people and families. Optional website and app build from $477, accounting setup from $399 |
ChurchTrac costs $59 a month at 150 people, $708 a year, and about $3,693 a year with giving fees, the lowest paid total of the systems in this section. It covers all eight jobs at a published price, with the website as an optional paid build, and it has sold church software since 2002. The treasurer and secretary can share one login for fund accounting and the roll. We found no public API, and a full export means building a report yourself.
Reviewers like the price and the member app: “As a low cost option for a church app, this is great” (App Store, December 2025). Treasurers want more depth. One wrote “Reporting engine is very basic” and asked for double-entry accounting (Capterra, Larry H., March 2026), and a member said of the app, “There is no way to add or change information on this app” (App Store, October 2026). Capterra rating: 4.8 from 857 reviews.
Covenant OS
| Covenant OS | Price by average weekly attendance |
|---|---|
| Up to 50 people | $39 a month, $390 a year |
| 51 to 100 | $59 a month, $590 a year |
| 101 to 300 | $119 a month, $1,190 a year |
| 301 to 1,000 | $229 a month, $2,290 a year |
| 1,001 to 3,000 | $399 a month, $3,990 a year |
| 3,001 and up | From $699 a month, quoted |
| Included at every size | Sunday planning, people, giving, kids check-in, groups, email and texts and the church website |
| Churchgoer, the members’ app | Free for every church. A church on the free apps gives members events, sign-ups, prayer requests, sermons and announcements, and the plan adds giving, kids check-in, the Sunday plan, groups and messages |
| Covenant OS Free | The free apps, free for good with every feature, under one sign-in: Presenter, Chord Charts, Texting, Prayer Requests, Sign-Ups, Events, Websites, Newsletter, Social, Graphics, Sermon Clips and Berean Blue |
| Setup and the move | No charge. A Planning Center church signs in with Planning Center, and its people, groups, songs, schedules and giving come over |
| Texts | 250 a month included, then 2 cents each |
| Giving | Card gifts from 2.2% + 30¢*. Bank gifts 0.8%, capped at $5 |
| Terms and data | No contract, no cancellation fee, an owner can take a full export at any time, and church API keys, webhooks and Zapier connect it to other tools |
At 150 people Covenant OS costs $119 a month, or $1,190 paid yearly, and about $4,413 a year with giving fees on the monthly plan. That is the highest software price of the top five on the scorecard, and it buys every job in one plan with nothing added. See plans on covenantos.com.
A worship leader builds the order of service, songs, keys, volunteers and slides in one plan, and cOS Presenter runs the screens from it. A household’s page holds its members, giving by fund, serving and private care notes. Children check in with a pickup code, and each child carries authorized and blocked pickup lists. Email, texts and app messages land in one inbox. The website and Churchgoer, the member app, carry the church’s own name and words. Technical staff can connect other systems with church API keys and webhooks. It keeps no fund accounting of its own. It posts each deposit, gift lines by fund, to QuickBooks Online or Xero, or downloads a deposit file for other books.
Subsplash
| Subsplash | Read October 22, 2026 |
|---|---|
| Price | Subsplash Giving is $0 a month. Subsplash One (app, website, media, streaming, people, check-in) and Enterprise are by quote |
| Giving | The same Giving card lists 2.3% + $0.30 as “exclusive rates” and 2.99% + $0.30 “for standard cards”. Bank transfer 1% |
| Setup and moving in | A dedicated onboarding specialist and success coach. Contract terms not published |
Subsplash Giving costs nothing a month. Subsplash One, which adds the app, website, media, streaming, people and check-in, is sold by quote, so we could not price it at 150 people. Subsplash makes The Church App and many churches’ branded apps, and its church management tools came after the media products. Some worship teams on Subsplash keep Planning Center for Sunday, and a worship leader on Reddit asked whether Subsplash can handle planning and volunteer management.
One church praised the consolidation: “We were able to go from three different church management platforms to one, and the value was about the same” (Capterra, Chad H., June 2026). Support is the repeated complaint, “Their customer service is extremely difficult to reach and issues take literally MONTHS to resolve” (App Store, January 2025) and “they no longer reply to any of our emails” (App Store, May 2026). Capterra rating: 4.6 from 156 reviews.
Pushpay ChMS (formerly Church Community Builder)
| Pushpay | Read October 22, 2026 |
|---|---|
| Price | ChMS Core, Advanced and Complete, Giving plans and the ChurchStaq bundle: all by quote |
| Giving | Rates not published |
| Setup and moving in | No setup fee, partnered onboarding. Contracts of 1, 2 or 3 years, and a church that leaves early owes the rest of the contract |
Every Pushpay plan is sold by quote, on a contract of one, two or three years, and a church that leaves early owes the rest. Church Community Builder now redirects to Pushpay.
A user called it “very feature rich” (App Store, November 2024). Price and the interface draw the complaints: “We currently use Pushpay/CCB and from pricing other we could save decent money pretty much going to anything else” (r/churchtech, October 2026), and “we find the interface very hard to use” (r/planningcenter, February 2025). Capterra rating: 4.3 from 440 reviews, listed as ChurchStaq.
Free and open source
Free church management software comes in four kinds: free with no limit, free up to a limit, free software you host yourself, and free trials. Only the first three are free. Here are the free options a small church can use, side by side.
-
B1
- What is free
- Everything: people, giving, check-in, groups, service planning, a website builder and a member app.
- Where it stops
- It does not stop. There is no cap on people or features.
- What it costs after
- $0. The church pays only the card and bank fees on gifts.
-
Covenant OS free apps
- What is free
- Sign-ups, events, prayer requests, a church website and Sunday slides, free for good.
- Where it stops
- They are separate apps. People records, giving and kids check-in belong to the church plan.
- What it costs after
- The church plan starts at $39 a month up to 50 people.
-
ChMeetings
- What is free
- Up to 50 people and 50 online gifts a month.
- Where it stops
- The free plan has no email, volunteer scheduling, worship planning or accounting.
- What it costs after
- $12 a month for 100 people, $25 for 250 with scheduling and worship planning.
-
ChurchCRM
- What is free
- The whole program, open source with no paid features.
- Where it stops
- The church hosts it, and it takes no gifts online.
- What it costs after
- About $3 to $10 a month for shared hosting.
-
Planning Center free tiers
- What is free
- People at any size, plus a small free tier of every other product.
- Where it stops
- Each tier has its own cap, such as 10 check-ins a day or 15 people in groups.
- What it costs after
- $15 a month per product once you pass a cap, then it climbs.
Planning Center’s free tiers and their caps
| Product | Free until | First paid step |
|---|---|---|
| People | Unlimited | Always free |
| Check-Ins | 10 check-ins a day | $15 a month to 30 |
| Groups | 15 people in groups | $15 a month to 75 |
| Giving | 10 donations a month | $15 a month to 75 |
| Services | 5 team members | $15 a month to 20 |
| Calendar | 1 room | $15 a month to 5 |
| Registrations | 5 attendees | $15 a month to 20 |
Four products at the second rung of $32 a month each come to $128 a month, more than Breeze charges for everything. A church of 80 passes 10 check-ins on its first Sunday, so plan on paying for Check-Ins first.
B1
| B1 | Read October 22, 2026 |
|---|---|
| Price | $0 for everything, with no tiers and no cap on people. Its FAQ says, “Hosted B1 is $0 forever” |
| Giving | No B1 fee. The church pays Stripe or PayPal directly |
| What you get | People, groups, check-in, giving, service planning, a website builder and a member app members add from your church site (a web app, not an app-store listing) |
| Who makes it | Live Church Solutions, a 501(c)(3) nonprofit founded in 2012. The code is open source |
| Setup and moving in | No setup fee. It imports from other systems, Breeze included |
B1 costs nothing at any size. At 150 people the church pays only card and bank fees on gifts, about $2,985 a year at the nonprofit rate. People, groups, check-in, giving, service planning, a website builder and a member app all come with it, and it tops the scorecard. Live Church Solutions, the nonprofit behind it, runs on donations and volunteers, so ask who answers support and how the project is funded.
Public reviews are few: six App Store ratings with no written text, and one church on Reddit that wrote “We just started using last month. Using CMS, Donation tracking and Attendance.” (r/churchtech, October 2026). Like every product with fewer than 25 Capterra reviews, it gets the neutral 7.5 of 15 on what users say.
Covenant OS free apps
| Covenant OS free apps | Read October 22, 2026 |
|---|---|
| Price | Free for good, with no card on file |
| What you get | Sign-ups, events, prayer requests, a church website, Sunday slides with Presenter, chord charts, texting, a newsletter, social posts, graphics, sermon clips and Berean Blue, under one sign-in |
| Who makes it | Ministry Marketing LLC, doing business as Church Posting |
| Setup and moving in | No setup fee. Each app works on its own |
They cover what a small church usually wants first: a way to sign people up, a calendar of events, a prayer request page, a website and slides for Sunday. Each app works on its own. People records, giving and kids check-in come with the church plan, from $39 a month up to 50 people.
Use them beside B1 when a church wants a website and Sunday slides at no cost.
ChMeetings
| ChMeetings | Read October 22, 2026 |
|---|---|
| Price | Free to 50 people, then $12 (100 people), $25 (250), $40 (500), $50 (1,000), $60 (unlimited) a month. Yearly billing costs 10 months |
| At our three sizes | $25, $25 and $50 a month. Volunteer scheduling and worship planning start at the $25 plan, so the $12 plan does not cover the core package |
| Free plan | 50 people and 50 online gifts a month, with no email, volunteer scheduling, worship planning or accounting |
| Giving | No ChMeetings fee. The church pays Stripe or PayPal directly |
| Setup and moving in | No setup or termination fees. Free data migration on paid plans |
ChMeetings costs $25 a month at 150 people, $300 a year, the lowest published price for the whole core package. Gifts run through the church’s own Stripe or PayPal account, so the year comes to about $4,020 at Stripe’s list rate. It covers check-in, groups, volunteer scheduling, worship planning, giving and accounting, with apps for members and staff. It has no website builder.
Reviewers like how much it covers for the price: “This app was the best since it allows you to do it all, from church management to service planning” (App Store, November 2024), and “Developers are very responsive to requests and feedback” (App Store review). The phone app has rough edges. One user reported “my events kept deleting by itself over and over and over again” (App Store, March 2026). Capterra rating: 4.9 from 151 reviews.
ChurchCRM
| ChurchCRM | Read October 22, 2026 |
|---|---|
| Price | Free under the MIT license, with no paid features. Hosting is your cost; the project estimates $3 to $10 a month for shared hosting |
| What it needs | PHP 8.4 and MySQL 8.4 or MariaDB 10.11, a person who installs updates, keeps backups and renews the security certificate |
| Giving | Records gifts, pledges and deposits and prints statements. It takes no gifts online |
| Gaps | No volunteer scheduling, no website, no member app |
ChurchCRM costs nothing to license. The church pays $3 to $10 a month for hosting and needs a volunteer who installs updates, keeps backups and renews the security certificate. It is a good database for a church with that volunteer. Write down who that person is and what happens when they move away.
Public reviews are scarce: two on Capterra, while its GitHub project shows about 970 stars and steady work. The one complaint we found is about installing it, “Could not connect to MySQL on localhost” (r/churchtech, 2019), which is the job your volunteer will own.
Rock RMS
| Rock RMS | Read October 22, 2026 |
|---|---|
| Price | The software is free. Rock asks each church to pledge a yearly donation per weekend attender. Managed hosting with the donation included: $405 a month at 9 Embers or $419 at Rock Cloud for up to 1,000 attendees, plus $249 setup |
| Giving | Through a gateway the church chooses. Rock sets no rate |
| Setup and moving in | No contract from Rock. Implementation is usually a paid partner service |
Rock is free software. Managed hosting with the suggested donation costs $405 a month at 9 Embers, about $4,943 a year at 150 people with setup spread over three years, before giving fees. Staff need a developer or a Rock partner to configure workflows, custom attributes and the full API. Under 1,000 people the hosting alone costs more than any other system’s software.
A church that left it wrote “Rock had a lot of neat features” and “i’m currently a solo IT director and didn’t have the capacity to handle it in my own in this season” (r/churchtech, July 2026). A Capterra reviewer put it in fewer words, “months to develop” (Capterra, Madalyn S.). Capterra rating: 4.9 from 101 reviews.
Other systems we priced
Fewer churches use these systems. Each is priced in the tables above, and each name links to the vendor.
-
One Church Software
$58 a month at 150 people
Priced by profiles, with its own giving processor at 2.7% a card gift and a member app.
-
Elvanto
$78 a month at 150 people
Priced by active adults, with worship planning and check-in. It needs a separate giving provider.
-
ChurchSuite
$105 a month at 150 people
A UK system with rotas, check-in and service planning. It adds a 0.7% application fee to every gift.
-
Churchteams
$107 a month at 150 people
Group-leader tools first, priced by the size of the database, with texting and online giving.
-
Realm (ACS)
By quote at 150 people
ACS Technologies' platform. Inform, for staff only, is $49 a month. The other plans are by quote.
-
ChurchCMS (managed)
$29 a month at 150 people
Open source, free to self-host or $29 a month hosted. A young project with no independent reviews yet.
-
Flocknote
$133 a month at 150 people
Email and texting first, with member records and giving attached. It has no kids check-in or volunteer scheduling.
-
Servant Keeper
$80 a month at 150 people
A long-standing records and accounting system, with Core at $79.99 a month.
-
Church Windows (web)
$139 a month at 150 people
Membership, donations, accounting and payroll as modules, on a 12-month contract.
-
PowerChurch Online
$65 a month at 150 people
Books and member records, $47 a month online or $445 once for Windows. Online giving comes through Vanco.
-
ShelbyNext
By quote at 150 people
A cloud membership system paired with Shelby Financials for fund accounting and payroll. No prices published.
Large-church platforms sold by quote
MinistryPlatform
MinistryPlatform is a heavily configurable database for large churches, Catholic parishes and dioceses, and ministryplatform.com now redirects to ACS Technologies. No price, giving rate or contract term is published. It suits churches with staff who will build their own views and processes.
Reviewers say it needs a “full-time IT person” (Capterra, Brian B.) and call it “difficult to navigate” (G2). Capterra rating: 4.5 from 49 reviews.
FellowshipOne and Ministry Brands Amplify
Ministry Brands’ FellowshipOne address now redirects to Amplify, its all-in-one platform, while fellowshipone.com still loads under “FO Newco, LLC”. Both are by quote. Ministry Brands also owns Elexio and SimpleChurch CRM, both by quote, and Elexio’s pricing address forwards to its contact page.
FellowshipOne’s users like it at a desk: “We love using F1Go for our church management, but only on the desktop”, from a reviewer who also called the app “very, very buggy” (App Store, October 2025). G2 rating for FellowshipOne GO Complete: 3.9 from 32 reviews.
Elexio’s member app reviews are few and old, with complaints such as “There’s no way to reset your password from the app” (App Store, February 2024). Capterra rating for Elexio Community: 4.2 from 120 reviews.
SimpleChurch CRM’s app reviews ask for basics, such as a “notes” section for each member (Google Play, March 2025). Capterra rating: 4.5 from 51 reviews.
Free tools you can use today
Every tool below is free and runs in your browser. The directory maker and the statement maker read your spreadsheet on your own computer and upload nothing.
- Giving fee calculator What each giving platform keeps from your year
- Software cost calculator A yearly total for software, texting and giving fees
- Church directory maker A printed photo directory from a spreadsheet
- Giving statements Year-end statements for every giver
- Church bulletin maker A folded bulletin from the order of service
- Church slides Hymns, Scripture and announcements on screen
- Song sheet maker Hymn words as a folded booklet
Free tool you can try here
Make a directory page
Type one family and see its entry. The real tool opens with that family at the top of your list.
This free tool is made by Church Posting.
Riverside Community Church
Church directory
Brooks
Michael and Hannah
Ella, Sam
(417) 555-0191
The maker is free and keeps your list and photos in your browser.
Free apps for every church
These apps are free for good, with every feature in each one, for any church with or without a Covenant OS plan. Most church management systems sell these jobs as add-ons. See every app on covenantos.com.
-
cOS Presenter Lyrics, Scripture and the stream from Sunday’s plan -
cOS Texting Texts from your church’s number, replies in one inbox -
Berean Blue Read, study and research the Bible -
cOS Websites Your church’s website -
cOS Newsletter The weekly church email -
cOS Sign-Ups Who brings what, and who serves when -
cOS Events Registration and check-in for events -
cOS Prayer Requests A prayer wall your church shares -
cOS Chord Charts Charts in any key -
cOS Graphics Graphics for every Sunday -
cOS Social Plan every post -
cOS Sermon Clips Short clips from Sunday
How we did this
- Prices. Read from each vendor’s own pricing page on October 22, 2026, and linked in every table. Where a page builds its price in the browser, we read the price data inside the page. Vendor screenshots were taken the same day.
- Products. The outside systems US churches put on shortlists, plus Covenant OS. They come from the Google results for “church management software” and its variations, the vendors named in church technology forums, and the systems our earlier guides covered.
- Scorecard. Cost points use the cost to cover all eight jobs, which is the yearly total plus a stand-in for each job a plan leaves out, listed in the notes under the cost table. Our verdict is our own judgment and is labeled as such, with a reason for each system in the scorecard method and a slider that sets it to zero.
- Reviews. Quotes come from the Apple App Store, Google Play, Reddit, Capterra and G2, word for word, each linked to its page. App store and Reddit quotes were checked against the live page on October 22, 2026. Capterra and G2 block automated reading, so their quotes come from our October 13, 2026 research. App store reviews lean toward member apps and recent complaints, so read them as phone-app feedback.
- What we did not do. We did not sign up for paid trials or accept any vendor’s terms, so every finding comes from public pages, public demos, help centers and reviews. No vendor paid for a place on this page, and no link here earns a commission.
- Corrections. If a price here is wrong, write to hello@churchposting.com with the vendor’s page and we will fix it and note it in the log below.
Update log
- October 23, 2026. Picks by church size and the quiz narrowed to the systems that fit each church. Every system review rewritten with its cost at 150 people. Cost notes fold under the table. Covenant OS card gifts now read from 2.2% + 30¢, with the footnote on what sets the rate. Planning Center’s Church Center line now matches Planning Center’s changelog.
- October 22, 2026. The scorecard now prices the cost to cover all eight jobs, and a seventh criterion, our verdict, which a reader can turn off, joins the six measured ones. Rebuilt as a full-width guide with a cost calculator, a filterable comparison, a scorecard you can reweight and a picker. Covenant OS added to every chart, table and the scorecard at its published prices. Rebuilt as a guide to every system we priced. Every price re-read. Added cost at three church sizes with giving fees, the scorecard, the decision tree, user reviews and vendor screenshots. Church Windows now sells subscriptions only, with a 12-month contract. ChurchCRM now needs MySQL 8.4 or MariaDB 10.11. FellowshipOne’s Ministry Brands address now leads to Amplify, Church Community Builder’s to Pushpay and MinistryPlatform’s to ACS Technologies.
- October 12, 2026. Free plans and their limits checked for Planning Center, ChMeetings, Flocknote, B1, ChurchCRM, ChurchCMS and Rock RMS.
- July 25, 2026. First published.
Questions people ask
What's the best church management software?
For most churches of 100 to 300 people, Covenant OS if Sunday runs the week, ChurchTrac if the treasurer wants fund accounting in the same login, and Breeze if one flat $72 a month matters most. B1 and the Covenant OS free apps are the strongest free options. Churches over 1,000 with technical staff look at Rock RMS or Covenant OS, which opens its data to staff through API keys, webhooks and a published OpenAPI file.
What is the best free church management software?
B1 charges nothing for any feature at any size, and the church pays only Stripe or PayPal on gifts. The Covenant OS free apps cover sign-ups, events, prayer requests, a church website and Sunday slides at no cost. ChurchCRM is free software a church hosts itself for about $3 to $10 a month.
What is the best free church management software for small churches?
B1 is free at any size, and the Covenant OS free apps cover sign-ups, events, prayer requests, a website and Sunday slides. ChMeetings also has a free plan. Once a small church needs volunteer scheduling and worship planning, ChMeetings at $25 a month or Covenant OS at $39 a month for up to 50 people covers it.
How much does church management software cost?
At 150 people, published prices run from $0 a month for B1 to $139 for Church Windows on the web, with Planning Center at $111, Breeze at $72 and ChurchTrac at $59. Hosted Rock RMS starts at $405. Card and bank fees on online gifts add $2,700 to $4,500 a year at that size, more than the software.
Is Planning Center free for churches?
Planning Center People, the membership database, is free at any size, and Church Center, the member app, is free. Every other product has a free tier with a limit, such as 10 check-ins a day, 15 people in groups, 10 donations a month or 5 Services team members. Past each limit a product costs $15 a month and climbs from there.
How much does Planning Center cost per month?
For Giving, Check-Ins, Groups and Services with People free, about $45 a month for a 50-person church, $111 for 150 people and $239 for 400 people, from prices read October 22, 2026. Each product climbs the same ladder of $15, $32, $69, $115, $179 and $239. Giving adds 2.15% + $0.30 a card gift.
What is a church management system?
A church management system keeps a church's people and households, giving, kids check-in, groups, volunteer schedules and messages in one database, so staff enter a person once and every ministry sees the same record. Many also include worship planning, a member app and a church website.
What is the best app for church management?
Start with Churchgoer, Covenant OS's member app, which is free for every church and shows the member-facing free apps. The church plan adds giving, check-in and the Sunday plan. For a church's own listing in the App Store, Covenant OS sells a custom church app for $29 a month on top of a church plan, plus $99 to set up, and Tithely sells one for $89 a month or inside All Access at $119. For staff on a phone, ChurchTrac, ChMeetings and Breeze all run on one, and B1's member app installs from the church's website.
Pages cited
- Planning Center Pricing: Only Pay for What Your Church Needs, Planning Center. Read October 22, 2026.
- Export data, Planning Center. Read October 12, 2026.
- Exporting Your Data, Breeze. Read October 12, 2026.
- Using Reports | ChurchTrac Support, ChurchTrac. Read October 12, 2026.
- Easy Online Giving for Churches | Planning Center Giving, Planning Center. Read October 22, 2026.
- Pricing for Breeze ChMS, Breeze, a Tithe.ly company. Read October 22, 2026.
- Free Church Giving + Pricing for ChMS, Websites, and Apps | Tithely, Tithely. Read October 22, 2026.
- Pricing | ChurchTrac - Church Management Software - ChMS, ChurchTrac. Read October 22, 2026.
- Pay for Your Church Size | Church Management Software Prices, ChMeetings. Read October 22, 2026.
- Our Church Management Software Pricing - One Church Software, One Church Software. Read October 22, 2026.
- Pricing | Elvanto - Church Management Software, Elvanto, a Tithe.ly company. Read October 22, 2026.
- Pricing, ChurchSuite, ChurchSuite. Read October 22, 2026.
- Pricing Plans - Churchteams, Churchteams. Read October 22, 2026.
- Subsplash Pricing & Packages, Subsplash. Read October 22, 2026.
- Plans - Realm by ACS Technologies, ACS Technologies. Read October 22, 2026.
- Realm Inform, ACS Technologies. Read October 22, 2026.
- Pricing | Pushpay | Pricing Plans for Pushpay Digital Solutions, Pushpay. Read October 22, 2026.
- B1 Church - Free Church App & Website Builder | Complete Church Platform, Live Church Solutions. Read October 22, 2026.
- ChurchCRM - Free CRM Solution for Churches, ChurchCRM. Read October 22, 2026.
- Free Church Management Software, ChurchCMS, ChurchCMS. Read October 22, 2026.
- Pricing | Affordable for Every Church | Rock RMS, Spark Development Network. Read October 22, 2026.
- Pricing | Rock RMS Cloud Hosting | RockCloud, RockCloud. Read October 22, 2026.
- Cloud 9 Managed Hosting | 9 Embers, 9 Embers. Read October 22, 2026.
- Pricing - Affordable Church Texting, Email, & Member Management, Flocknote. Read October 22, 2026.
- Servant Keeper | Pricing, Servant Keeper. Read October 22, 2026.
- Pricing | ChMS, Computer Helper Publishing. Read October 22, 2026.
- PowerChurch Plus - All In One Church Management and Office Administration Software, PowerChurch Software. Read October 22, 2026.
- PowerChurch Online - Remote Access Online Church Management Software, PowerChurch Software. Read October 22, 2026.
- Church Management Software for Large Churches | MinistryPlatform, ACS Technologies. Read October 22, 2026.
- Amplify: All-in-One Church Software Platform | Ministry Brands, Ministry Brands. Read October 22, 2026.
- Church Management Software | ELEXIO, Ministry Brands. Read October 22, 2026.